FERPA and the Release of Academic Records

Family Education Rights and Privacy Act of 1974 (FERPA)

The Family Educational Rights to Privacy Act, known as FERPA, governs the privacy of educational records. Under FERPA, rights of confidentiality transfer to the student at 18 years of age, or upon attendance of their first day of attendance in post-secondary educational classes, whichever comes first. Once a student assumes confidentiality rights, academic records, billing and financial records, can be seen by a student, and College personnel are allowed to discuss such matters only with the student. Information can be released to someone other than the student, only by written permission of the student, by signing a FERPA waiver. TThe FERPA waiver provides the College with written authorization from the student, indicating the individuals they are giving permission to access their academic records.

Student educational records include:

  • Academic records (maintained by the office of the Dean)
  • Financial aid records (maintained by the Director of Financial Aid)
  • Billing records (maintained by the Business Office)
  • Tactical Records (maintained by the Commandant’s Office)

Students and parents are advised that VFMC has a written policy governing its record-keeping procedures on file with the Office of the Dean. Students can seek correction of information contained in student records and seek limit to disclosure of information of the records, in accordance with FERPA requirements. Furthermore, eligible students have the right to file complaints with the U.S. Department of Education concerning alleged failure by VFMC to comply with FERPA requirements.

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